Job Applicant Privacy Notice

As part of any recruitment process, ContentFly Inc. doing business as Moonvalley AI and its affiliated groups (the Company, We, or Us) collect, store and process personal data relating to job applicants. We are committed to being transparent about how we collect and uses that data and to meeting its data protection obligations.

We use an online application system to assist with the Company’s recruitment process. We use the online application system to process personal information as a data processor on our behalf. Where you apply for a job opening via the application function on a job site or similar online service provider (“Partner”), you should note that the relevant Partner may retain your personal data and may also collect data from Us in respect of the progress of your application. Any use by the Partner of your data will be in accordance with the Partner’s Privacy Notice

Where you apply for a job opening posted by Us, these Privacy Notice provisions will apply to our processing of your personal information in addition to our other Privacy Notice(s).

Your Personal Information

Information We collect from You

We collect and process some or all of the following types of information from you:

Information that you provide when you apply for a role. This includes information provided through an online job site, via email, in person at interviews and/or by any other method.
In particular, We process personal details such as name, email address, address, telephone number, qualifications, experience, information relating to your employment history, skills experience that you provide to Us, as well as your video in case you conduct your interview using the Video Interview feature.
Whether or not you have a disability for which the Company needs to make reasonable adjustments during the recruitment process.
If you contact Us, We may keep a record of that correspondence.
A record of your progress through any hiring process that we may conduct.

Information We collect from Other Sources

Our online application Partner provides us with the facility to link the data you provide to Us, with other publicly available information about you that you have published on the Internet – this may include sources such as LinkedIn and other social media profiles.
We may receive your personal data from a third party who recommends you as a candidate for a specific job opening or for our business more generally.

Uses Made of Your Information

Lawful basis for processing

We rely on legitimate interest as the lawful basis on which We collect and use your personal data. The companies legitimate interests are the recruitment of staff for our business. Processing data from job applicants allows us to manage the recruitment process, assess and confirm a candidate's suitability for employment and decide to whom to offer a job. We may also need to process data from job applicants to respond to and defend against legal claims.

Purposes of processing

We use information held about you in the following ways:

To consider your application in respect of a role for which you have applied.
To consider your application in respect of other roles.
To communicate with you in respect of the recruitment process.
To enhance any information that we receive from you with information obtained from third party data providers.
To find appropriate candidates to fill the Company’s job openings.
The Company may process special categories of data, such as information about ethnic origin, sexual orientation or religion or belief, to monitor recruitment statistics. We may also collect information about whether or not applicants are disabled to make reasonable adjustments for candidates who require accommodation. We process such information to carry out its obligations and exercise specific rights in relation to employment.
To help our service providers (its processors and data providers) and Partners (such as the job sites through which you may have applied) improve their services.

Automated decision making/profiling

We may use our Partners technology to select appropriate candidates for us to consider based on criteria expressly identified by us, or typical in relation to the role for which you have applied. Any decision as to who We will engage to fill the job opening will be made by our staff.

Disclosure of Your Information

As set out above, we pass your information to our third-party service providers, who use it only in accordance with our instructions and as otherwise required by law.
Where you have applied to a job opening through another service provider, the service provider shall be the data controller of this data and shall therefore be responsible for complying with all applicable law in respect of the use of that data following its transfer by Us.

How We store your Personal Data

Security

We take the security of your data seriously. We have internal policies and controls in place to ensure that your data is not lost, accidentally destroyed, misused, or disclosed, and is not accessed except by our employees in the proper performance of their duties and are subject to a duty of confidentiality.
Your information may be shared internally for the purposes of the recruitment exercise. This includes members of the HR and recruitment team, interviewers involved in the recruitment process, managers in the business area with a vacancy and IT staff if access to the data is necessary for the performance of their roles.
We will not share your data with third parties unless your application for employment is successful and we make you an offer of employment. We will then share your data with former employers to obtain references for you, employment background check providers to obtain necessary background checks.
We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where We are legally required to do so.
Unfortunately, the transmission of information via the internet is not completely secure. Although We will do our best to protect your personal data, We cannot guarantee the security of your data transmitted through any online means, therefore any transmission remains at your own risk.

Where We store your Personal Data

The data that We collect from you and process using our Partners Services may be transferred to, and stored at, a destination outside the UK or the European Economic Area ("EEA"). It may also be processed by staff operating outside the UK or the EEA who work for Us or for one of our suppliers. Such staff maybe engaged in, among other things, the fulfillment of your orders, the processing of your payment details and the provision of support services. By submitting your personal data, you agree to this transfer, storing or processing.

Your data may be accessible to i) third-party partner staff in the USA or ii) may be stored by service providers hosting service provider on servers in the USA. Data will be stored in a range of different places, including on your application record, in HR management systems and on other IT systems (including email).

If you would like further information, please contact Us (see ‘Contact’ below).

How long We keep your Personal Data

If your application for employment is unsuccessful, the Company will hold your data on file for 12 (twelve) months after the end of the relevant recruitment process. If you agree to allow us to keep your personal data on file, we will hold your data on file for another 6 (six) months for consideration for future employment opportunities. At the end of that period, or once you withdraw your consent, your data is deleted or destroyed.

If your application for employment is successful, personal data gathered during the recruitment process will be transferred to your Human Resources file and retained during your employment.

Your rights

As a data subject, you have several rights. You can:

access and obtain a copy of your data on request.
require us to change incorrect or incomplete data.
require us to delete or stop processing your data, for example where the data is no longer necessary for the purposes of processing; and
object to the processing of your data where the Company is relying on its legitimate interests as the legal ground for processing. If you would like to exercise any of these rights, please contact us at [email protected]

If you would like to exercise any of those rights, please:

contact us using our Contact details below
let Us have enough information to identify you,
let Us have proof of your identity and address, and
let Us know the information to which your request relates.

If you believe that The Company has not complied with your data protection rights, you can complain to the Information Commissioner.

What if you do not provide Personal Data?

You are under no statutory or contractual obligation to provide data to the Company during the recruitment process. However, if you do not provide the information, we may not be able to process your application properly or at all.

Contact

All questions, comments and requests regarding this Privacy Notice should be addressed to [email protected]

← Previous

Legal

On this page